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Resource Booking System

This is a 'best of breed' system for booking rooms, hot desks, parking spaces or any other physical asset on your premises. The Resource Booking system allows staff to view availability and make their own bookings. The user receives automatic emails confirming their booking and reminders as the date approaches. Rooms can be easily cancelled with one click if no longer required, avoiding wasteful booked but empty rooms.

The key to booking is a visual list of the rooms available, with photographs and details of capacity and what facilities are available in the room. An Outlook-style week-to-view format allows the user to drag the mouse to select the time slot required. They can set a booking to repeat at a set frequency and your administrators can block reserve certain assets such as a particular parking spot, or a particular room for a regular meeting.

 

In the background is a highly valuable finance module. This caters for organisations which make their rooms or other assets available for booking by other organisations, such as training rooms, and allows you to set and display rates for each room. Charges are calculated and recorded for each booking and a notification of charges is automatically emailed to your administration / finance staff, as well as to the client who has made the booking.  This works very efficiently and avoids misunderstandings or disagreements which can occur retrospectively.

For a demonstration of the Resource Booking System, please contact us.